Administrative Assistant Position, 2024

The Somes-Meynell Wildlife Sanctuary is seeking a part-time Administrative Assistant to provide support in the administrative, financial bookkeeping and reporting, document management, communications, and education areas of our operations. Work hours are flexible and would average two days per week year-round. Most work would be Monday – Friday, with the possibility of weekend time if that fits the candidate’s schedule and the needs of the Sanctuary.

Founded in 1985 by Virgnia Somes Sanderson as a non-profit (501(c)(3)) organization, the Somes-Meynell Wildlife Sanctuary is dedicated to wildlife and habitat conservation and education primarily in the Somes Pond-Long Pond watershed of Mt. Desert Island and works with partner organizations to extend its reach across the island and beyond.

The Administrative Assistant will work with the Executive Director and Board Treasurer to maintain accurate and up-to-date financial records in QuickBooks, prepare reports for the accountant, officers, and Board and assist in the drafting of the annual operating budget.

The person in this position will also work with the Executive Director to manage office systems and procedures and develop, prepare, and distribute informational and educational materials including brochures, maps, newsletters, signage, and web resources (website, Facebook, other forms of distribution).

There will be opportunities to work with staff, volunteers, and partner organizations like Acadia National Park to help conduct education programs and participate in other Sanctuary projects.


  • Excellent oral and written communication skills
  • QuickBooks, Microsoft Office Suite, Google docs/drive proficiency
  • At least 2 years of work experience in finance, accounting, business operations, preferably in a non-profit environment
  • Strong attention to detail and accuracy
  • Ability to work well in a collaborative team setting and independently
  • Willingness to learn about the mission, programs, and activities of the organization

Preferred Qualifications of the Ideal Candidate:

  • Prior administrative support working with a team and with the public
  • Familiarity with online donation programs/apps and donor databases is helpful as we explore their use compared with functions in QuickBooks
  • Experience using WordPress in website design
  • Photography proficiency and interest – to document Sanctuary activities.
  • Experience in organization communications
  • Self-directed toward excellent work outcomes
  • Experience/Education/Interest in biological sciences/environmental studies and/or environmental education and natural history

Job Information

Job Category: Administrative – financial bookkeeping, office file management, communications, education program support

Salary: $30 per hour

Position Type: Part Time – 2 days per week on average

Start Date: early summer

Location: Sanctuary headquarters on Somes Pond, Somesville, Maine, some remote work possible

Experience: 2-5 years

Education: Associate degree, QuickBooks training

Contact Sanctuary Director Billy Helprin at somesmeynell@gmail.com to learn more. Please send resume and contact information for three relevant work references to apply.


2024 Seasonal Field Assistant Internship    Position Filled

Environmental Research and Wildlife Sanctuary Operations

The Somes-Meynell Wildlife Sanctuary, a non-profit conservation and education organization located in Somesville, Maine, is seeking an upper level college student or graduate in wildlife/environmental studies who could perform a twelve-week seasonal position assisting sanctuary staff with wildlife research, environmental monitoring, land management, and education projects for the Sanctuary.

The following activities will be performed by the Field Assistant throughout the season:

  • MDI Loon Monitoring Project: regular surveys for territorial behavior, nesting efforts, chick survival with thorough documentation of observations; assist with volunteer and partner coordination; assist with educational outreach; assist with management activities (information and closure signing, nest raft mgt.); organizing and preparing information for reports.
  • Somes Pond-Long Pond Watershed Alewife Restoration Project: assist with data collection, public education, volunteer coordination, and stream passage maintenance.
  • Courtesy Boat Inspections: help educate boaters about the threats posed by aquatic invasive species and the role that boats moving from lake to lake play; inspect boats, trailers, and equipment with boater’s permission; provide general lake, loon, & fishing information at Pond’s End boat launch, Long Pond.
  • Other Sanctuary Operations: water quality sampling; public education/program presentations; trail monitoring and maintenance; invasive plant control, general building/property maintenance; project documentation; and other operations & projects.

The Field Assistant must be able to work diligently with a minimum of supervision, demonstrate a high level of responsibility and social poise representing the Sanctuary, have reliable transportation to get to various lakes on MDI, and be available during daylight hours (occasional evening work may occur). The candidate should be a strong swimmer and be comfortable paddling a kayak on local lakes to conduct loon observations. Basic equipment needs will be provided. An hourly wage will be paid, # of hours/week flexible (minimum of 25, max of 40). The Position is 12 weeks +/- depending on candidate availability; beginning mid/late May (at least part-time).

The Somes-Meynell Wildlife Sanctuary (SMWS) is a non-profit organization established in 1985 that conducts environmental research, conservation, and education programs related to our local environment. The Sanctuary owns and protects 250 acres of forests and wetlands in the Somes Pond-Long Pond watershed. We provide a variety of year-round science, natural history, and conservation programs for local residents, visitors, and schools, as well as opportunities for engagement in research and conservation projects. The Sanctuary has a long history of working with a wide range of partner organizations and volunteers to help ensure better health and resilience of our land, water, wildlife, and people. The Partner Organization of the Year Award was bestowed upon SMWS by Acadia National Park in 2020.

To apply, send a cover letter that outlines your experience and interest, a resume, and three reference contacts to:

Somes-Meynell Wildlife Sanctuary, P.O. Box 171, Mt. Desert, ME 04660

(Or send electronically to the e-mail address below)

For more information, please contact: Director Billy Helprin at (207) 460-9390 or e-mail at somesmeynell@gmail.com